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MS Mail Server - How to avoid Spam

By: Jane Y. Whigmore

Rising threat from spam mails raises the need to monitor and remove illegitimate messages, thus ensuring proper functioning of the MS Exchange system.

In todays business world, malicious e-mail has emerged as the biggest evil that is cutting productivity and adding troubles. Companies get tons of indecent, deceptive and irking e-mails in bulk regularly. Spam is the word most commonly used to express discarded, unwanted and promotional mails. Spam is not an abbreviation or acronym (so spam does not denote something). Normally a spam mail contains commercial content and it is send to receivers who never reqeusted to get that kind of information from the business or individual that sends it.

Getting huge volume of unwanted commercial e-mails can significantly cost the individuals and businesses a lot of time and resources as they have to sort out the legitimate mails, removing the unsolicited messages and this process, at times, become very exhaustive and frustrating, thus hindering efficiency.

Deleting spam is a time consuming process, email server up-time and performance suffers, and your network faces a security risk from malevolent messages. In addition, businesses also face greater risk because spam e-mails can lead to harm to the systems that are difficult to repair, causing disorder, loss of work and money.

The only measure against the spam threat ensuring total security and protection is professional assistance. Make sure your mail server is shielded properly to assure that every byte of passing data is filtered and blocked against spam. Typically, a server spam filter is a software application that scrutinizes the incoming messages, spotting spam on the basis of pre-determined configurations while detaching the unwanted e-mail so that it never reaches the users inbox. And one of the widely used servers is that developed by Microsoft. Dubbed as Exchange Server, this Microsoft product makes e-mailing more speedy and resourceful.

Spam devices can be of great help to carry out filtering at an exchange server or malicious e-mail blocking at exchange server. A server side spam filter enables users to automate the procedure to sort and remove spam at the server level i.e. before it reaches the internal network and each user’s personal computer. Making this process automatic is recommended as it protects each personal computer, it protects the internal network and prevents data loss and users’ downtime.

No technology used to filter spam is perfect. Periodically a network administrator still needs to monitor all filtered mails to prevent that Microsoft Exchange does not block legitimate mails.